Blu Selection
Blu Selection

Administrative Assistant (Dutch Speaker)

Blu Selection

Valid through 2024-05-30

Job description

Do you have previous experience working as an administrative assistant, HR, back office ? Would you like to start your career in a multicultural environment ? 

We are looking for Administrative Assistant with strong organizational and interpersonal skills. 

Your responsibilities and impact as an Administrative Assistant will be:

  • Support project activities including but not limited to: Preparation of project meetings & materials, taking notes
  • Support process & desktop procedure documentation as well as training materials
  • Support in training & coaching new joiners
  • Gather, review, manage information & documents from different stakeholders
  • Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data
  • Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements
  • Review revenue & check compliance, create & send invoices
  • Receive self-billing information & manage reconciliation
  • Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team
  • Provide accurate and timely responses and communication to internal and external customers queries & requests
  • Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently
  • Generate reporting (Invoices/ Credit notes …) for business needs
  • Any other middle office ad-hoc tasks

Skills, qualifications and interests you need to succeed in this role:

  • You have a native level of Dutch, and you speak English fluently
  • You are graduated with a Business Administration Degree or equivalent
  • You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales 
  • You have the habit to collaborate with an international team
  • You know how to be proactive and escalate if necessary, to solve issues
  • You are quality-oriented, focus on details and problem solver
  • You have great communication skills
  • You have excellent organization skills and the ability to work under pressure & manage deadlines

What's in it for you ?

  • Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)
  • Career opportunities
  • International and multicultural environment
  • A company with a worldwide reputation
  • Start date: ASAP